When you travel for business, receipts arrive in fragmented bursts across completely different surfaces:
- The Inboxes Problem: Airline tickets land in your corporate email. The hotel confirmation is in your personal inbox. A rideshare receipt was charged to an old secondary account. Most founders juggle multiple email addresses, but only run their accounting through one primary Google account.
- The Paper Problem: Restaurant dinner receipts, airport parking slips, and taxi stubs handed to you across a counter.
By day three of a conference, paper slips are stuffed into your wallet or laptop bag, while digital PDFs sit scattered across three different email apps.
The traditional routine is to tell yourself you will sort it out Sunday night. You end up spending hours matching paper slips against banking apps, manually typing vendor names, sales taxes, and totals into a spreadsheet.
The only way to eliminate the post-trip backlog is to process receipts in real time, the moment you receive them.
Paper at the Table: Mobile Photo Capture
When the server hands you the printed bill at a restaurant, you don’t shove the paper slip into your pocket to fade:
- Snap at the Table: Open the Transit Ledger web app on your phone, tap browse your files, and select Camera to snap a quick photo.
- Instant Extraction: The engine identifies the vendor, date, total, tip, and splits sales taxes (such as GST/HST or state taxes) automatically.
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Quarterly Archive Filing: The photo is immediately saved into your Google Drive™ under your quarterly archive:
/My Drive/Transit Ledger/2026-Q4/ -
Spreadsheet Row: A clean, standardized transaction row appears in your Google Sheets™ ledger, with a direct clickable link to the archived photo in Google Drive.
You slip the paper receipt into your travel envelope knowing your bookkeeping is already 100% finished. If tax authorities ever ask for the paper stub, you have it—but you will likely never need to look at it again.
Inboxes on the Go: Plus-Addressing & The Gmail Add-on
For digital receipts landing across multiple personal and business accounts, Transit Ledger makes intake frictionless without requiring you to install software everywhere:
- Forward from Any Account: You only need Transit Ledger installed on your primary Google account. For any other inbox—personal Gmail, Outlook, Apple Mail, or client domains—simply forward the email receipt to your dedicated Transit Ledger alias.
- The Gmail™ Add-on: When viewing a receipt in your primary Gmail account (on desktop or the official Gmail mobile app), open the Transit Ledger add-on panel and tap Process in place.
Pro Tip: Save your Transit Ledger ingestion alias in your phone’s contacts. You can even create quick contacts using standard plus-addressing (e.g.,
alias+MediaCo@invoices.transit-ledger.comoralias+Consulting+Travel@invoices.transit-ledger.com) to route expenses directly to specific company ledgers in two taps.
Zero Database Retention: Your Receipts Belong to You
Most expense SaaS platforms require you to upload your financial documents to their proprietary multi-tenant databases, charging you $15 to $35/user/month just to access the records your team generated.
Transit Ledger operates on Zero Database Retention:
- Financial files and spreadsheets reside exclusively within your own Google Workspace™ or Google Drive account.
- We do not maintain a permanent database of your receipts or financial records.
- Temporary processing files are automatically wiped upon delivery.
When your trip ends, your expenses are already filed, categorized, and reconciled.
Google Sheets, Google Drive, Google Workspace, and Gmail are trademarks of Google LLC.